Meeting 3rd September 2018

MINUTES OF PARISH COUNCIL MEETING

Meeting of the Parish Council
held on Monday 3rd September 2018
at 7.30 pm at Edingale Village Hall.

Members present:
Cllr Startin (Chair)
Cllr Dhillon
Cllr Cliffe
Cllr Lacey
Cllr Mason
Cllr Meikle

Mrs M Jones, Clerk, and 5 members of the public.

1. To receive apologies
Cllr Wesley had apologised as he was on holiday, the apology was accepted.

2. To receive any Declarations of Interest
None received.

3. To approve the Minutes of the meeting of 9th July 2018
The addition of the following wording was suggested by Cllr Meikle to item 4 ‘including providing well in advance a copy of the event traffic management plan to allow local views and concerns to be taken into account’ and to item 11 ‘Prior to re-letting the grounds maintenance contract, the scope of works will be reviewed to include any additional services such as clearance and strimming’. It was RESOLVED to include this wording.
The minutes were approved and signed by the Chair.

4. To adjourn the meeting, to hold the Public Session (maximum 15 minutes) and to reconvene the meeting.
The Chair of the Village Hall gave an update. The financial position had benefitted from a generous donation from the Open Gardens. A joint meeting of local Village Halls was to be held to share ideas. The Summer Show was to be held on Saturday 8th September and was being promoted to all households. The play lodge had been installed and the plaque commemorating Cllr Norah Mason would be unveiled at the Summer Fair. The play park would be closed during the Fair for safety reasons. It would be inspected by the District Council in September and various repairs had been done in readiness; users of the park could help by reporting any on-going problems to the Committee. Wi-fi installation was still ongoing. There had been two resignations from the Committee; new members were welcome.
A resident asked about responsibility for trees on the Green at Woodyard Drive as one needed pruning; the Clerk would enquire of Bromford Homes.
The Churchwarden had reported to the Clerk an unsafe slab on the right of way through the churchyard, Highways had been informed and would attend to this in due course. The slab had been moved to ensure safety.
Cllr Startin was thanked for clearing the cut grass from the Village Hall field in time for Best Kept Village when the contractors were unable to do so.
The state of the Black Horse car park was also raised, gravel was continually spread onto the highway and posed a risk for cyclists and others. The owner, tenant and Highways would be contacted to ask that action should be taken.

5. To receive the Clerk’s Report
Commemorative plaque – this had been ordered for delivery this week.
Potholes – Highways had reported that these had been repaired, although the one at the bend in Pessall Lane still required repair.
Bloodstock event – complaints had been received at Walton on Trent but there had been no noise problems in Edingale due to the wind direction.
Armistice commemoration – ‘There but not there’ silhouettes had been granted for this and would be delivered shortly.
Best Kept Village – second place had been awarded and the Judges’ comments received. Thanks were given to all those involved in preparing for the competition.
Maintenance– the contractors had been requested to cut and clear the grass before the Summer Show.

6. To receive correspondence
SPCA bulletins
PCC Matthew Ellis regarding changes to Police and Fire governance
Community Council, details of closure arrangements; Best Kept Village letter and Judges’ comments
Christopher Pincher MP, contact details poster, letter congratulating all involved with Best Kept Village.

7. To receive Councillor’s Reports
Cllr Cliffe reported that there was a pothole near to 12 Pessall Lane.
Cllr Mason said that hedges at the edge of Blakeways Close open space needed trimming, arrangements for doing the work were discussed.
Cllr Lacey said that the flags needed replacing and this would be arranged. He also reported on a poor job done by the road sweeper recently; Lichfield District Council would be contacted.
Cllr Meikle reported that the Councillor training course had been useful.

8. To consider any planning matters
(a) Applications: 18/01186/FUL Croxall Hall; Listed building consent required for retention of existing and installation of CCTV and APNR camera system. RESOLVED no objection, although there was a concern about data protection. 18/01272/CLE Joe’s Cottage; RESOLVED no objection. 18/00926/FUL Glebefields, Mill Lane; a response had been sent that there was no objection, although the garage building was large. Application permitted 18/00826/FUL Wayside, Croxall Road; extension.
(b) Junction 11 M42, Distribution Park; Chilcote Parish Meeting had asked local councils to support opposition to this. As Edingale was not close enough to be affected by traffic and Cllrs felt that near a motorway junction was a sustainable location, the Parish Council would not object.
(c) Asset of Community Value, The Black Horse; as it was 5 years since this was confirmed, nomination forms to request renewal had been submitted to the District Council and a decision was expected to be made soon.

9. To receive an update on the bus service Cllr Mason reported that he had attended a meeting of Harlaston Parish Council; they would consider at their next meeting joining the hire service on a 3 month trial. He was in contact with the County Council for details of how to set up a membership club in the long term. There had been fewer users over the summer, with receipts approximately a third of the cost.

10. To consider community road safety funding opportunity A resident had suggested that the Parish Council apply for funding for safety measures near the school. It was agreed that a speed sign was not appropriate but that the Clerk would look into the possibility of applying for a grant for training and purchase of a speed gun, as this had been successful in other local villages.

11. To receive the Financial Report The bank reconciliation was given. The Audit had been concluded; the Annual Governance Report had been returned with no issues of concern and the Notice of Conclusion of Audit displayed according to regulations. Part of the capital fund was held in a Buckingham Building Society fixed rate bond, this was due for reinvestment at the end of September and it was agreed to do apply for a further bond.
RESOLVED to approve the Financial Report.

12. To approve the payments on the payment schedule Mrs M Jones, salary and expenses, £276.60, including HMLR search fee £23.94 and computer diagnostics £20; Perennial Landscapes Ltd, grounds maintenance, £357.00; SPCA, training fee £20.00 Mazars LLP, audit fee £360.00 RESOLVED to approve the payments.

13. Date of next meeting; Monday 1st October 2018

The meeting closed at 20.35 p.m.