Meeting 7th October

DRAFT MINUTES OF PARISH COUNCIL MEETING

Meeting of the Parish Council
held on Monday 7th October 2024
7.30 pm, at Edingale Village Hall

Members present: Cllrs Startin (Chair), Baughen, Cliffe, Maskery, Mason, Meikle and Sivieri.
Present: Clerk, Mrs Jones, District Cllr Bennion and 5 members of the public.
133/24 To receive and approve Apologies
All present.
134/24 To receive any Declarations of Interests None made.
135/24 To approve the draft Minutes of the Meeting of 2nd September 2024 The draft Minutes were approved and signed.
136/24 To adjourn, to hold the public session, to reconvene the meeting District Cllr Bennion reported to the meeting on two local issues. He gave an update on the proposed pipeline; more information should be available following a meeting arranged by the NFU later in the week. He also explained progress on the new Local Plan, the results of the Call for Sites had been published but there was only a low chance of the two sites listed in Edingale being in the next Local Plan.
A member of the public mentioned a tree in the corner of the field which needed attention, this currently belonged to the County Council who would be informed.
137/24 To receive the Clerk’s Report
Trees on the island by Black Horse – work now done.
Chetwynd Bridge – letter of support for new bridge sent and publicised locally. Srah Edwards MP contacted about river gauges – Cllr Startin would remind County Cllr White of his offer to help on this.
Remembrance service – Mon 11th November at 10.30 at Holy Trinity Church. Cllr Sivieri would attend.
Village Hall refurbishment work – Parish Council meetings in November and December would be held the Main Hall as the Dale Room would be used for storage.

138/24 To consider any Planning matters
(a) Call for sites; The schedule showed 2 sites put forward by developers in Edingale for consideration for the next Local Plan:
• 5 Main Road, land at Pear Tree Cottage, Edingale 1.14 ha Residential 27 dwellings including 2 self-build plots
• 35 Land at School Lane, Edingale 6.9 ha Residential 126 dwellings
(b) Applications;
• 24/00570/FUH Brookhouse Lodge, Raddle Lane, Erection of two storey side extension and single storey rear extension – approved by District Council.
• 24/00066/COU New Buildings Farm, Conversion of an existing outbuilding to residential – no decision yet made.
• 24/00894/FUH Willow Bottom Cottage Lullington Road Edingale, Erection of an annexe – RESOLVED no objection from the Parish Council.
(c) CIL; No payment this half year as no development within the parish.
139/24 To consider tree planting on Harlaston Road Cllr Mason gave an update on this project being planned with Harlaston Parish Council. An application had now been made to Staffordshire County Council’s Climate Action Fund for £500 for tree planting. Consent was required from Lichfield District Council under the TPOs, an arborist report for this had been quoted at £650. Cllr Startin would arrange a meeting for a second quote.
140/24 To consider information on Mease Valley pipeline As reported by Cllr Bennion earlier, a meeting would shortly take place with landowners and organisations involved, including Severn Trent, Natural England and Environment Agency. Cllr Startin would inform Cllrs of the outcome.
141/24 To consider lease and future maintenance of former school field It had been agreed that the Edingale Village Hall Trustees would take on the Lease from Staffordshire County Council for 10 years at a peppercorn rent. This would be confirmed to the County Council and would be taken to their Property Committee for approval. A draft lease would be requested from them.
RESOLVED that the Parish Council would continue to contribute to maintenance along with the rest of the Village Hall field.
142/24 To consider highway drainage A meeting between Cllrs and the Staffordshire Highways Liaison Officer would take place on 16th October to discuss work required on the drainage and gullies.
Blocked drains and gullies near the School Lane junction and on the hill at Croxall would be reported by the Clerk.

143/24 To approve contribution to Seniors’ Christmas lunch Concerns had been raised by some villagers that due to numbers who could be catered for not all of those eligible could attend. Following discussion it was RESOLVED to contribute the sum as budgeted this year but to discuss how to fund and manage this event with the Village Hall Management Committee and then to consider this at a future meeting.
144/24 To receive Councillors’ Reports Cllr Baughen reported damage to a bus stop sign and that some Lullington Road signs were overgrown. She then left the meeting at 8.40.
Cllr Cliffe asked for the police to enforce the weight limit on Chetwynd Bridge.
Cllr Maskery had begun discussions on informal defibrillator training. She also said the notice board seemed to be leaking – this would be monitored.
Cllr Meikle said that the Best Kept Village awards night was now on 23rd October and other Cllrs were welcome to attend this with him.
Cllr Mason said that the Pingle Meadow fence was damaged and should be reported to Severn Trent who owned the area. There were bad potholes in the far section of Pessall Lane, but it needed to be established if this was an adopted road or not to clarify if it should be reported to Highways or was the responsibility of property owners. He reminded Cllr Startin about hedge trimming. He would shortly be planting out winter pansies in the tubs.
The reports were noted and appropriate actions would be taken.
145/24 To receive Correspondence Staffordshire Parish Councils Association weekly bulletins and AGM information Lichfield DC Parish Network meeting 16th October, Shenstone library Resident queries about drainage, bridges and other issues, response sent Support Staffordshire – Affordable Housing Enabler available for advice Staffordshire Commissioner for Policing, Fire and Rescue and Crime – survey PSCO Costas Karpi leaving the area – note of thanks to be sent.
The correspondence had been circulated to Cllrs and was noted.
146/24 To receive a Financial Report
Bank reconciliation £16,811. See appendix 1.
RESOLVED to approve the report.

1347/234 To approve payments on the Payment Schedule
Staff costs: salary, expenses, pension and PAYE, £425.87;
The Village Gardeners, grounds maintenance £646.48;
Edingale Village Hall, donation for Seniors Christmas Lunch £700
RESOLVED to approve the payments. Cllr Startin to authorise.

Date of next meeting
Monday 4th November 2024, 7.30 pm, Main Hall. Meeting closed at 8.55 pm.

Appendix 1 Financial Report October 2024
(a)
Bank Reconciliation Current
Balance bf 9,904.94 Cooperative
less payments 9,965.02 Community Acc.
Plus receipts 16,871.16
Total 16,811.08 16,811.08

(b) Performance against budget
Budget Actual
Staff costs 5,522.00 2,538
Admin 2,114.00 1,122
Room hire, subs etc
Maint. 9,170.00 5,179
Grass cutting, trees etc
S137 2,620.00 900
Donations, church, party

This is in line with expectations after 6 months of the financial year.
(c) Capital Funds TOTAL
Cooperative Buckinghamshire TOTAL
14 Day account Bond CAPITAL
1.53% 5.1%
10,766.19 50,921.50 61,687.69 61,687.69

(d) Buckinghamshire funds to renew in November – recommend to approve in principle.