Meeting June 3rd 2024

DRAFT MINUTES OF PARISH COUNCIL MEETING
Meeting of the Parish Council
held on Monday 3rd June 2024
7.30 pm, at Edingale Village Hall

Members present: Cllrs Cliffe, Maskery, Mason, Meikle and Sivieri.
Present: Clerk, Mrs Jones.
82/24 To receive and approve Apologies
Cllr Startin had a prior engagement; Cllr Mason chaired the meeting; Cllr Baughen apologised due to illness. The apologies were accepted.
83/24 To receive any Declarations of Interests Cllrs Mason and Maskery declared a pecuniary interest in item 99.
84/24 To approve the draft Minutes of the Meeting of 7th May 2024 The draft Minutes were approved and signed.
85/24 To adjourn, to hold the public session, to reconvene the meeting No members of the public had attended.
86/24 To receive the Clerk’s Report
Pre-election period – reminder of guidelines for councils.
School field – mowing, review at next meeting.
Severn Trent – awaiting response, to review. Pessall Lane flooding again last week.
Blocked gully – Lullington Road, Highways work order.
South Staffs Water – Lullington Road work completed.
King’s portrait – received, to be installed at Village Hall.
Best Kept Village winnings 2023 – £750 to be earmarked for appropriate project.

87/24 To consider any Planning matters Consultation on Lichfield District Design Code. No response sent. Applications 24/00608/LBC 4 Schofield Lane, replacement window, no objection. 24/00620/ABN Brookhouse Farm, Raddle Lane, agricultural building, no objection.
88/24 To consider the Internal Auditor’s Report and to appoint an Internal Auditor for the financial year 2024-25 Proposed by Cllr Sivieri, seconded by Cllr Cliffe and RESOLVED to approve the report and to appoint Kim Squires as Internal Auditor for this financial year.
89/24 To approve the Annual Governance Statement RESOLVED to approve, signed by the meeting Chair.
90/24 To approve the Annual Accounting Statements RESOLVED to approve, signed by the meeting Chair.
91/24 To approve the Certificate of Exemption from Limited Assurance Review. RESOLVED to approve, signed by the meeting Chair. The Annual Governance and Accountability Return documents would be published as in the regulations and to conform with public rights.
92/24 To review and approve the Publication Scheme. RESOLVED to approve; amended document to be put on the Council’s website.
93/24 To consider expenditure on replacement 30 mph reminder signs. RESOLVED not to pay for and replace the missing signs. An alternative suggestion for a bench to be placed in Pessall Lane would be considered at the next meeting.
94/24 To consider further expenditure on the pump wall. RESOLVED to pay for completion of the work at around £150; Cllr Mason to confirm to the contractor. Cllr Maskery had spare bricks available.
95/24 To consider correspondence regarding a Mease Valley pipeline proposal and flooding matters. Cllrs discussed recent correspondence from Cllr Wheelton of South Derbyshire Council and Clifton Campville Parish Council. Information from Severn Trent on the pipeline proposal was now available. It was agreed that the Clerk would prepare information on this for the website for residents. County Cllr White would be invited to a future meeting. Draft Flood Plan to be reviewed at the next meeting.
96/24 To receive Councillors’ Reports Cllr Meikle gave an update on the Best Kept Village competition. He would report verge damage following work by National Grid in Rowley Close. Bushes needed trimming; to be done by the Council’s contractor later in the year. Cllr Sivieri explained plans for the D-day event and flag raising at Mary Howard School on 6th June. The headteacher had enquired about school’s use of the Village Hall and use of field for Sports Day; Cllr Maskery would consult the Committee. Cllr Mason had no news on the CPRE hedgerow fund for the Harlaston Road hedges. Cllr Cliffe expressed dissatisfaction with Highways regarding potholes and gullies.
97/24 To receive Correspondence Staffordshire Parish Councils Association weekly bulletins.
98/24 To receive a Financial Report
Bank reconciliation £22,747. RESOLVED to approve the report. See appendix 1.

99/234 To approve payments on the Payment Schedule.
Staff costs: salary, expenses, pension and PAYE, £427.97;
The Village Gardeners, grounds maintenance and sign cleaning £646.48;
Cllr Maskery, reimburse replacement defibrillator pads £143.88;
Cllr Mason, reimburse plants and compost £65.97;
Staffordshire Parish Councils Association, annual subscription £194.86;
Lichfield District Council, litter and dog bin annual emptying fee £1,133.18;
Kim Squires Internal Audit Services, annual fee £167.50; CPRE membership £3
RESOLVED to approve the payments. Cllr Sivieri to authorise.

100/24 Date of next meeting
Monday 1st July 2024, 7.30 pm Meeting closed at 9 pm.
Appendix 1 Financial Report June 2024

(a) Bank reconciliation
Current
Balance bf 9,904.94 Cooperative
less payments 3,781.62 Community Acc.
Plus receipts 16,624.00
Total 22,747.32 22,747.32
(b)
Capital Funds
Cooperative Buckinghamshire TOTAL
14 Day account Bond CAPITAL
1.63% 5%
10,766.19 50,921.50 61,687.69