Meeting 1st April 2019

DRAFT MINUTES OF PARISH COUNCIL MEETING

Meeting of the Parish Council
held on Monday 1st April 2019
at 7.30 pm at Edingale Village Hall.

Members present:
Cllr Startin (Chair)
Cllr Cliffe
Cllr Dhillon
Cllr Lacey
Cllr Mason
Cllr Meikle

Mrs M Jones, Clerk, and 4 members of the public.

1. To receive apologies
Cllr Wesley had apologised as he was on holiday.

2. To receive any Declarations of Interest None received.

3. To approve the Minutes of the meeting of 4th March 2019
The minutes were approved and signed by the Chair.

4. To adjourn the meeting, to hold the Public Session and to reconvene the meeting.
The Chair of the Village Hall gave an update on the recent AGM and Community Day. She thanked the Committee for helping with the clean-up.
The next priority was to complete the car park work and quotes were to be obtained. Cllr Meikle reported a fall on the unfinished section and said that it was a health and safety issue. A community survey had been held and a few replies had been received. A new lidded bin was required, the Clerk would obtain quotes for this. The Treasurer explained the financial report.
A resident said that the green at Woodyard Drive needed cutting before the Best Kept Village Judges visited the village; the Clerk would contact Bromford to remind them about the areas they had agreed to maintain.

5. To receive the Clerk’s Report
Parking – Bromford confirmed a reported vehicle was no longer parked on the verge. Best Kept Village – the entry had been submitted. Elections – the deadline for submitting forms was 3rd April. Cllr Wesley and Lacey were not seeking nominations. Councillors commented that the forms had been far too complicated.
Taxi service – this was now running twice a week, users found it more flexible and with easier access than the bus. Dog fouling – additional notices would be put up. Wheelie bin stickers – these had been delivered by Cllr Meikle for residents of some properties along the main road to remind drivers about the 30mph limit. Cllr Lacey said that he had now completed Speed Watch training. Parish Forum – this meeting had been cancelled.
RESOLVED to approve the Clerk’s report.

6. To receive correspondence
SPCA bulletins
Lichfield District Council; news items, election information
Fly the Red Ensign information

7. To receive Councillor’s Reports
Cllr Cliffe reported that Highways’ contractors had filled 2 potholes in Pessall Lane and marked others. There was concern that these only indicated their responsibility for as far as the fork in the road.
Cllr Mason said that the Best Kept Village Competition wanted to encourage people to take part in art that reflected where they lived. Residents would have the opportunity to write a short story or poem, or create a picture, which would be submitted and judged. He would send details to Cllrs.
Cllr Startin referred to a draft report from Bearded Theory’s traffic management which aimed to prevent the problems of last year. This was discussed at length as Chetwynd Bridge would now cause further problems. It was agreed that Cllr Meikle would attend a presentation at Walton Parish Council to voice the concerns about how Edingale would be affected. Cllr Meikle would inform everyone about the outcome of the meeting and if necessary further enquiries could be made of the highway authorities.

8. To consider any planning matters
Staffordshire CC Alrewas quarry – application L.19/03/817 MW – Application to vary (not comply with) Conditions 11 (the quantity of exported sand and gravel), 12 (the quantity of imported inert restoration material), 24 (the operating hours) and 38 (the number of HGV movements) of planning permission L.14/03/817 MW.
Tarmac wished to increase production of gravel from around 450 tonnes p.a. to 750 tonnes p.a. and to increase import of waste for restoration, also to change working hours from 7am – 6pm to 6am – 10pm, and vary HGV movements. There would be an indirect effect on traffic on the A513, and this could affect the Chetwynd Bridge; it was RESOLVED that the Parish Council would object.

9. To consider funding request for Village Hall car park This was proposed by Cllr Meikle and seconded by Cllr Mason. It was RESOLVED unanimously to donate £3000 towards this. The funds would be transferred from the capital in due course so that no interest was lost.

10. To consider funding request for churchyard maintenance A request for £900 towards this had been received. It was lawful that the Parish Council could contribute for this purpose. It was proposed by Cllr Mason, seconded by Cllr Meikle and RESOLVED to make the donation.

11. To receive the Financial Report The bank reconciliation was given, the end of year accounts would be prepared shortly. The Clerk would complete the Annual Return and the Internal Audit would take place on 8th April. Clerk’s salary – new pay scales were in operation from 1st April. RESOLVED to approve the Financial Report.

12. To approve the payments on the payment schedule Mrs M Jones, salary and expenses, £256.62; HMRC PAYE £4.80 Elford Parish Council, final share of bus hire, less donations £159; Edingale Village Hall, annual room hire £132; K.Pilgrim, Best Kept Village entry costs £28.50 SPCA, annual subscription £198; Village Gardeners, maintenance, £428.12 Acorn Taxis £245.04 Holy Trinity Church, donation £900 RESOLVED to approve the payments.

13. Date of next meeting; Monday 13th May 2019. Annual Parish Meeting and Annual Meeting of the Council
The meeting closed at 8.30 p.m.